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administrative assistant, legal

Title posted on indeed.com - Administrative Assistant Legal Administrative Assistant

Posted on April 08, 2026 by Employer details Baby sitting

Job details

About Us Farzan Fallah Law Corporation is a Canadian law firm specializing in Immigration and Intellectual Property (IP) law. We work with a diverse international client base and handle a wide range of complex and sensitive matters. Our work can be fast-paced and, at times, high-pressure due to the nature of legal and immigration cases. However, we pride ourselves on maintaining a supportive, respectful, and psychologically safe work environment. We believe in teamwork, professionalism, and creating a positive atmosphere where employees can grow while feeling secure and valued. Who We?re Looking For We are primarily looking for a candidate who is genuinely eager to learn and grow. The ideal candidate is someone who not only has strong foundational skills but also demonstrates a high capacity for learning, adaptability, and continuous self-improvement. In our firm, attitude and willingness to learn are just as important as prior experience. We believe that by working with motivated individuals who are committed to developing their skills, we can build a highly efficient, collaborative, and positive work environment. Job Overview We are seeking a highly organized and detail-oriented Administrative Assistant / Legal Administrative Assistant to join our team. The ideal candidate will have strong administrative skills, excellent communication abilities, and familiarity with immigration and refugee processes in Canada. Key Responsibilities * Manage and organize administrative tasks, including file management, documentation, and record-keeping * Maintain proper filing systems (physical and digital), including case file organization and archiving * Prepare, review, and organize legal and administrative documents for submission * Complete and submit forms and applications through relevant portals, including IRCC portals * Assist in preparing documentation for submission to IRCC, CBSA, and IRB * Coordinate and communicate effectively with government agencies, clients, and other law firms * Manage scheduling, internal communications, and administrative workflows * Utilize software tools such as Microsoft Office, Adobe, and AI-based assistants in immigration and refugee matters * Conduct client intake, identification, and verification procedures * Attend and assist in virtual meetings (Microsoft Teams, Zoom, Google Meet), including note-taking and record management Key Skills & Competencies * High level of patience, empathy, and emotional intelligence, especially when working with vulnerable refugee clients * Strong time management and ability to handle multiple priorities under pressure * Crisis management and problem-solving skills * Excellent teamwork and collaboration abilities * Strong follow-up skills and attention to detail * Highly organized with the ability to manage complex files efficiently * Flexible and adaptable in a fast-paced legal environment Qualifications & Requirements * Proficiency in Microsoft Office Suite, Adobe, and general computer skills * Strong proficiency in administrative and organizational tasks * Excellent communication and interpersonal skills * Familiarity with AI tools in legal/immigration contexts is an asset * Experience with IRCC portals and immigration/refugee procedures is highly preferred * Knowledge of legal office procedures and compliance requirements * Fluency in English is required * Additional languages such as Spanish or Arabic are an asset (higher compensation may be offered) Work Environment * Office located in Downtown Vancouver * Hybrid work model: 3 days in-office (mandatory), 2 days remote * Collaborative, supportive, and professional legal environment * Supportive and low-stress team culture, despite the high-pressure nature of legal work Job Type: Full-time Pay: From $18.23 per hour Benefits: * Paid time off Work Location: Hybrid remote in Vancouver, BC V6B 2W9