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administrative assistant

Posted on June 03, 2026 by Employer details Broadview Psychology

Job details

We are a psychological clinic that provides services to children, adolescents, adults, families and couples. We are looking for a part-time administrative assistant with a background and passion for psychology who can be part of our important admin team and can help with reception, customer service, administrative, billing, clinical, program evaluation, organizational and household tasks for our Stouffville location. This position could be part-time or full-time, with a range of 20 to 40 hours per week, including evenings and/or Saturdays. *Administrative Assistant Responsibilities may include:* - Assist the Intake Coordinator with completing intake calls for prospective clients - Assist the Intake Coordinator with managing the wait list - Checking the phone line and responding to clinic inquiries - Greeting clients - Developing templates/forms for use with clients - Program Evaluation, entering and analyzing outcome data - Collecting and analyzing the results of feedback surveys - Filing notes and documents (electronically and/or manually) for all clients - Scanning diary cards and other therapy documents, faxing as needed - Helping clients with case management - finding services for clients, such as tutoring, school programs, volunteer positions, etc. - Writing letters/reports - Helping to revise/adapt client handouts - Providing tangible support to clients in finding services/opportunities - Helping to coordinate, prepare, photocopy materials/handouts for groups - Taking notes for groups or meetings, tech support for trainings - Ordering lunch once a month for in-person team meetings; setting up lunch - Developing and maintaining referral lists - Creating flyers for groups/workshops/services/art night/recovery night - Finding relevant articles or displays for the waiting area and bulletin board - Recruiting, interviewing, orienting and supervising volunteers, providing references - Assisting with CBT, DBT or other groups at Broadview Psychology - Downloading text messages from clinician?s phones for filing - Engaging in light household tasks to keep the clinic, waiting area and group room looking clean/tidy - Completing other tasks that Broadview Psychology may reasonably assign to you from time to time - Managing the website. - Sending the Monday message - Coordinating the team board and reminders Job Types: Full-time, Part-time, Permanent Pay: $20.00-$24.00 per hour Benefits: * Dental care * Extended health care * On-site parking * Vision care Ability to commute/relocate: * Stouffville, ON L4A 1B8: reliably commute or plan to relocate before starting work (required) Application question(s): * Are you willing to work evenings and/or Saturdays? * Do you live within 30 kilometres of the Stouffville office? Education: * Bachelor's Degree (required) Experience: * Administrative or research: 1 year (required) * mental health or social service: 1 year (preferred) Language: * Fluently in English (required) Work Location: In person