administrative assistant
Posted on May 16, 2026 by a licensed third-party for Employer details CARSTAR Dorval
Job details
Education: College/CEGEP. or equivalent experience. Tasks: Coordinate the flow of information within the team. Direct and control daily operations . Open and distribute mail and other materials. Plan and organize daily operations. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Compile data, statistics and other information. Oversee the preparation of reports. Respond to employee questions and complaints. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Maintain work records and logs. Computer and technology knowledge: MS Excel. MS Windows. MS Word. Electronic scheduler. Database software. Desktop publishing software. Human resources software. MS Office. Electronic mail. Technical terminology: Business. Area of specialization: Correspondence. Reports and records. Statistics. Invoices. Charts, tables, graphs and diagrams. Business process management. Security and safety: Criminal record check. Transportation/travel information: Own transportation. Own vehicle. Willing to travel. Valid driver's licence. Work conditions and physical capabilities: Tight deadlines. Attention to detail. Repetitive tasks. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Accountability. Quick learner. Screening questions: Are you authorized to work in Canada?. Are you available to start on the date listed in the job posting?. Are you currently a student?. Do you have experience working in this field?. Do you live near the job location?. Experience: 1 year to less than 2 years. Employment terms options: Morning.- Location 691 av. lépineDorval, QCH9P 1G3
- Work location On site
- Salary$35.00HOUR hourly / 40 hours per week
- Terms of employment Permanent employmentFull time
- Morning, , 07:30 to 16:30
- Starts as soon as possible
- vacancies 1 vacancy
- Source Job Bank #3577708
Overview
Languages
English
Education
- College/CEGEP
- or equivalent experience
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Direct and control daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain work records and logs
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- Desktop publishing software
- Human resources software
- MS Office
- Electronic mail
Technical terminology
- Business
Area of specialization
- Correspondence
- Reports and records
- Statistics
- Invoices
- Charts, tables, graphs and diagrams
- Business process management
Additional information
Security and safety
- Criminal record check
Transportation/travel information
- Own transportation
- Own vehicle
- Willing to travel
- Valid driver's licence
Work conditions and physical capabilities
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Accountability
- Quick learner
Who can apply for this job?
You can apply if you are:
- a Canadian citizen
- a permanent resident of Canada
- a temporary resident of Canada with a valid work permit
Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
Advertised until
2026-06-19
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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